Practical Guide: Building a Project Budget for Nonprofits

The essential elements of a credible project budget for your grant applications.

The Basics of a Credible Budget

Funders will assess your project through the lens of your budget. It needs to be accurate, realistic and aligned with the activities described.

Key Cost Categories

  • Human resources (salaries, benefits)
  • Operating costs (rent, insurance, technology)
  • Project costs (supplies, travel, communications)
  • Administrative and management costs

Justifying Each Line Item

Include budget notes to explain the assumptions behind your figures. This builds funder confidence.

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